Will Cashbox pay for itself?
Tell us roughly how much time your team spends on the finances of each event. The calculator shows how much of it Cashbox would need to save to cover its price, and what more would be worth. No sign-up, no email.
See how Cashbox worksAn illustrative estimate from your own figures, not a measured or guaranteed result. The saving is your assumption: set it to one you believe.
How it's calculated
Admin a year = hours per event × events. Break-even = the plan's price ÷ cost per hour. Value = admin a year × the saving you chose × cost per hour. This is staff time your team could spend elsewhere, not necessarily money saved.
Five jobs that eat a festival's finance hours
Each one is a habit a spreadsheet forces on a team, and each has a place in Cashbox today.
Budget updates
In a spreadsheet Versions go round by email, and nobody is sure which one is the latest.
In Cashbox One budget per event, imported from the spreadsheet you have, with scenarios beside it for the what-ifs.
Expense handling
In a spreadsheet Receipts live in pockets and get typed up next week, if they turn up.
In Cashbox Captured from a phone at the side of the stage, matched to the budget line and to what was agreed with the supplier.
Approval follow-ups
In a spreadsheet “Did anyone OK this?” in a chat thread, days after the money went out.
In Cashbox One approvals inbox, and a ceiling per category: past it, an expense waits for the person who owns that budget.
Revenue reconciliation
In a spreadsheet Ticketing, bar and sponsor payments checked by hand against the plan.
In Cashbox Expected and received revenue in one list per event, so what is still owed is in plain sight.
Close-out
In a spreadsheet The P&L rebuilt for the accountant weeks after the festival.
In Cashbox Close the event, and the accountant gets one ZIP with the workbook and the invoice files.
A team running 3 festivals a year
The calculator's starting figures, line by line.
Every figure here is an assumption you can change in the calculator. None of them is a measured Cashbox result.
- 3 festivals, 500 hours each
- 1,500 hours a year
- Studio, €1,788 a year, at €30 an hour
- 60 hours to break even
- An assumed 25% saved
- 375 hours a year
- Worth in staff time
- €11,250
Next step
Give each event one financial record
Try it on your next festival for 15 days, or bring your numbers to a 30-minute walkthrough and we will look at them against how your events actually run.
- 15-day free trial
- No card required
- Data stored in the EU